Proofline
Proofline keeps document approval calm, clear, and accountable. Submit a leaflet, report, poster, web post, or other document, collect reviewer comments, track each revision, and know exactly when the latest version is ready to approve.
It is designed for people who just need the work checked properly. Submitters can see what is waiting, reviewers can leave practical suggested changes or mark themselves happy with the current revision, and approvers can sign off the final version without hunting through email chains.
Once a document is approved, Proofline carries the next steps forward too. Printing requests, online publication requests, dispatch details, published links, archive status, notifications, and admin settings all stay connected to the original document record.
What Proofline Helps You Do
- Submit documents for review using a direct upload or a link to a shared file
- Give reviewers one clear place to read, comment, and mark the current revision happy
- Keep every revision together, so no one accidentally reviews the wrong version
- Show submitters when changes have been requested, what needs to be fixed, and which comments a new revision addresses
- Record reviewer approvals, automatic approvals, final approvals, and force approval reasons
- Move approved documents into printing or online publication when those options were requested
- Track print requests through printer order references, production, dispatch, delivery, receipt, courier details, and tracking links
- Track publication requests by platform with scheduling notes, suggested copy, published URLs, and completion status
- Archive completed documents while keeping the final revision available for reference
Designed for Real-World Review
- No technical knowledge needed: the workflow follows the way teams already talk about documents
- The dashboard highlights the exact work that needs attention now across submissions, reviews, approvals, print, and publishing
- A review checklist keeps reviewers focused on downloading the latest version, adding comments, and confirming they are happy
- Submitters can upload a revised version or explain why a requested change will not be made
- User profiles include contact details, roles, reviewer and approver access, mention emails, and archived documents
- Email notifications help people respond to access changes, comments, approvals, mentions, print dispatch, and follow-up requests
Built for Private Installations
- Self-hosted setup with configurable review timing and direct upload limits
- Admin tools for users, roles, suspended accounts, publish platforms, and archived projects
- SMTP settings, reply-to configuration, test emails, and an email queue for operational visibility
- Licence status and registration tools for installation support
- Backups, restores, restart controls, and supported update paths from the admin screen